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Finance Officer

ROLE PURPOSE:

The Finance Officer (FO) is responsible for daily financial operations of Save the Children International as per Save the Children International Ukraine Country Office (SCI-Ukraine CO) Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers. 


KEY AREAS OF ACCOUNTABILITY : 

  • Maintain complete books of accounts, as per Save the Children International SCI-Ukraine CO Finance Manual. 
  • Prepare Bank and cash General Ledger and Cash Offline Spreadsheet (GLACOS), financial data entry on daily basis with trackers. 
  • Ensure that all payments are properly coded to record against active Awards and complete authorization of respective Budget Holder as per SCI-Ukraine Scheme of Delegation. 
  • Ensure that all program implementation activities require direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safe guarded by segregation of duty. 
  • Assist FC to strengthen internal controls & internal controls environment. 
  • Ensure appropriate segregation of duties for each & every financial management task. 
  • On monthly basis follow-up prepayments (like rent, Internet service etc.) and manage schedule on Financial Management system FMS. 
  • Ensure that monthly bank reconciliations for all Bank accounts are prepared on regularly basis. 
  • Assist FC in tracking of all balance sheets accounts on monthly basis and at the end of each award.
  • Maintain Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS). 
  • Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
  • Monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safeguard SCI- cash from assessed / known risks. 
  • Assist FC during Internal & external audit, donor specific audit, any authorized third-party review of financial records. 
  • Closely work with Field Office Awards Coordinator to fully understand financial & compliance aspects of donor funded portfolio and use Award Management System (AMS) to understand donor financial compliance requirements. 
  • Maintain working relationship with SCI-Ukraine partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners. 
  • Escalate any noted financial risks / fraud activities directly to Field Manager and Country Finance Director. 
  • Assist FC in Submit all Internal & external financial reports in a timely manner. 
  • Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity. 
  • Review partner report from AOs 
  • Ensure that reporting position to this post fully comply with SCI-Ukraine policy & procedures and arrange on / off job trainings to grow skills in the Field of financial management. 
  • Work Closely with FC in preparation for Ukraine CO staff payroll on a monthly basis.

QUALIFICATIONS : 

  • Bachelor degree in Finance or Accounting.

EXPERIENCE AND SKILLS
Essential

  • Previous 1-2 years financial management experience with good numeracy skills.
  • Experience of working in a multi-currency environment.
  • Ability to work quickly and accurately and attention to detail especially under pressure
  • Good MS Excel and analytical skills, ability to work with large amounts of data.
  • Good organisation and administration skills to ensure that all documentation is filed on a timely 
    basis and is easily accessible
  • Good communication skills on the phone, face-to-face and in writing to be able to explain 
    processes clearly and resolve queries with suppliers and other colleagues.
  • An energetic, flexible and proactive approach with the ability to work both independently and 
    co-operatively within a team setting and maintain good working relationships
  • Ability to work within set guidelines for the payment of invoices/expenses and identify instances 
    when the guidelines are not being followed.
  • Commitment to Save the Children values

Desirable

  •  Knowledge of Agresso finance system or any other automated financial system
  • Good written & oral English proficiency 
  • Experience of working for emergency responses

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be 
required to carry out additional duties within reasonableness of their level of skills and experience.


WE OFFER:

  • Employment in accordance with Ukrainian legislation
  • Working hours from 09.00 till 17.00
  • Medical and Life insurance starting the first working day
  • English courses paid by organization
  • Office in the central part of the city
  • Coffee and cookies in the office

Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. 

If you are interested in the vacancy, we are looking forward for your application. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.

19 Apr 2024

17 Jul 2024 - 12:55 +03

Worldwide

Finance

Permanent

Full-time

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