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Information Management Coordinator


Save the Children (SCI) and UNICEF share global responsibility for the coordination of Education in Emergencies as part of the UN humanitarian reform ( and the Cluster system.

The overall aim of the Education Cluster in Ukraine is to support the coordination of a timely, coherent and effective education preparedness, plan and response by mobilizing and coordinating stakeholders to respond in a strategic manner to existing and potential emergencies. The Education Cluster is accountable to the Humanitarian Country Team (HCT) and Humanitarian Coordinators through the lead agencies (Save the Children and UNICEF) to fulfil this aim. The Ukraine Education Cluster is guided by Humanitarian Need and 
Response Plan 2024 and Education Cluster Strategy 2023-2025. 

The Information Management Coordinator (IM) will support this initiative by managing the collection, analysis and sharing of information from and with Cluster partner organizations on their key humanitarian activities, targets, as well as gaps using inter-cluster Activity.Info data management system. The IM will also facilitate the analysis and visualization of data from partners to inform effective coordination and decision making of the Education Cluster team, so that they can make informed (evidence-based) strategic decisions.

The IM is expected to work impartially and closely with Education Cluster coordinators and sub-coordinators, including with staff of our co-lead agency (UNICEF), counterparts in the Ministry of Education, UN OCHA Information Management team, and to serve the needs of allpartners of the Education Cluster.


1. Data on Education Cluster partner activities is collected, analysed and reported 
monthly to enable Education Cluster partners and the humanitarian actors to 
make evidence-based decisions

Key Activities:

  • Collect/update the monthly segregated data using Activity.Info from the Education 
    Cluster partners and analyse it to improve cluster performance at national and subnational level.
  • Collect and analyse the data montly from sub-national cluster coordinators, the 
    respective authorities (including Ministry of Education at national level and Education 
    Authorities at sub-national levels) to inform Education Cluster partners and other 
    external partners (OCHA and donors).

Specific Deliverables:
1.1. Support Education Cluster partners on contributing data montly to Activity.Info, 
this also includes uploading relevant reporting data from Save the Children 
education response to Activity.Info system.
1.2. Process partners individual requests to support data uploades to the AI system.
1.3. Data on school aged children and education personal specific reference to 
displacement, non-displacement, returnees, and refugee is collected and analysed 
on the monthly basis and visualized upon request. Key trends and gaps are 
identified to guide Cluster actions.
1.4. Required data is provided and analysed to produce data snapshots, factsheets, 
other information materials for Education Cluster team and partners. 

2. Education information management products made available to facilitate the 
Education Cluster performance 

Specific Deliverables:
2.1. Dashboards on education situation are produced and disseminated among the 
cluster partners including related to (a) modality of learning, (b) attacks on 
education, (c) response-gap analysis at national and subnational levels, etc.
2.2. Dashboards on education situation in sub-regions/oblasts are produced/updated. 
2.3. Mapping of partners presence/geographical distribution is produced and updated 
upn request. 
2.4. Education Cluster web-site is regularly updated including information/situation 
updates on the Humanitarian Response in consultation with the Ministry of Education
and Cluster Coordination Team.

3. Support to cluster strategic coordination with Information Management capacity 
is provided including conducting bi-weekly meetings at assigned cluster 

Key Activities:

  • Take part in cluster related meeting, maintain partner attendance lists for the 
    meetings and update partners on IM/reporting related matters.
  • Participate in the OCHA-led Information Management Working Group (IMWG) 
    meetings to discuss and solve IM related issues.
  • Produce and maintain clusters digital contact lists to facilitate communication with 
    partners in different locations.
  • Contribution to Education chapters in the Humanitarian Response Plan (HRP), 
    Humanitarian Needs Overview (HNO), Severity Mapping, People in Need (PiN) 
    and cluster targets under the guidance of OCHA-led IM team during the HNO/HRP 
    process as well as relevant Education Cluster Strategy chapters.

Specific Deliverables:

  • Attendance lists from the Cluster coordination meetings are regualry updated and
    partners are well informed about IM related issues. 
  • Information management related issues are well addressed through the active 
    participation in the OCHA-led IM meetings. 
  • Timely analysis and contributions are made to Humanitarian Response Plan 
    (HRP), Humanitarian Needs Overview (HNO), Severity Mapping, People in Need 
    (PiN) and cluster targets under the guidance of OCHA-led IM team during the 
    HNO/HRP process as well as relevant Education Cluster Strategy chapters with 
    support of Cluster Coordinators.

4. Contribute to improved/ strengthened information management capacity among 
relevant partners and actors

Key Activities:

  • Conduct capacity building trainings for partners on reporting in Activity.Info and other 
    related IM issues, including individual mentoring and consultations with partners.

Specific Deliverables:
4.1. Training guides for partners on reporting on Activity.Info are developed.
4.2. Training sessions to partners on reporting on Activity.Info are conducted for 
partners at different sub-national levels.

5. The education needs of the war affected children (displaced, non-displaced, 
returnees) in the country are assessed regularly and recommendations made to 
fill the gaps

Key Activities:

  • Patriciate in needs assessment including multi-sectoral and inter-sectoral for the 
  • Maintain the needs assessment data base for the cluster. 
  • Support Education Cluster team, MoES and cluster partners in developing tools for 
    data collection and analysis for needs assessment purposes, or as relevant

Specific Deliverables:
5.1. Work with Education Cluster members to conduct needs assessments and identify 
information gaps at national and sub-national levels and propose ways to bridge 
those gaps
5.2. Support multi-sectoral and inter-sectoral needs assessment (e.g. MCNA) including 
questioner development in coordination with Edcucation Cluster coordinators. 
5.3. Provide technical assistance during needs assessment activities (creating online 
forms, facilitating data collection, analysis and visualization)



  • University degree, preferably at an advanced level, in a subject area relevant to 
    information analysis and management (e.g. Computer science, Statistics, or any other
    related disciplines)
  • Strong information management skills and experience in managing and analyzing data 
  • Excellent communication skills, including ability to work with diverse groups and under 
    tight deadlines
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • The capacity and willingness to be flexible and accommodating in difficult and 
    sometimes insecure working circumstances.


  • Formal training in cluster information management is an advantage.
  • Skills and experience in advocacy
  • Previous first phase emergency response experience
  • Prior experience in cluster coordination/humanitarian sector
  • Understanding of the Humanitarian Program Cycle including experience with 
    Humanitarian Response Planning and/or Humanitarian Needs Overview

Generic Competencies

  • Child Rights: Promotes an enabling environment for participation, and 
    accountability to children
  • Be the Innovator: Promotes innovation to find new and better approaches to 
    driving progress for children
  • Deliver Results at Scale: Promotes a clear focus on impact in a project and 
    programme design, management, and oversight
  • Being the Voice of Children: Promotes evidence-based policy and public 
    engagement that includes the voices of children and their communities
  • Advancing Equality & Inclusion: Displays a commitment to ensuring everything 
    we do considers the most deprived and marginalised children and adolescent
  • Building & Strengthening Partnerships: Promotes working with diverse partners 
    as critical to delivery
  • Child Rights: Promotes the rights of children in own work and in work with 
    colleagues and peers.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder 
may be required to carry out additional duties within reasonableness of their level of skills 
and experience


  • Employment in accordance with Ukrainian legislation
  • Working hours from 09.00 till 17.00
  • Medical and Life insurance starting the first working day
  • English courses paid by organization
  • Office in the central part of the city
  • Coffee and cookies in the office

Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. 

If you are interested in the vacancy, we are looking forward for your application. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.

23 Apr 2024


Information Technology



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